Resources for Department Chairs

Fall Semester 2024

APC Department/Program FACULTY Tenure & Promotion
Advising week deadline for new/revised Spring 2025 course proposals
DUE OCT 4
 
New and revised course proposals for 2025-26; New catalog copy for 2025-26; and New department, program, major, or minor proposals
DUE OCT 16
 
T3 Position Applications: Letter of Intent DUE OCT 11
Notification by NOV 4
Full applications DUE DEC 16

Dept/Prog Course & Staffing Plan Worksheet DUE OCT 16

Capital Projects Requests
DUE DEC 1

Course Grid (CourseDog) for 2025-26
DUE DEC 9

2023-24 Faculty Enrichment & MacArthur Grant Reports
DUE AUG 1
 
2023-24 Sabbatical Reports
DUE SEPT 15
 
2025-26 Sabbatical Applications
DUE DEC 15
 
TTT Assoc. Professor/5th Year Review submitted
DUE SEPT 1
 
TTT Pre-Tenure Review submitted
DUE SEPT 15
 
TTT Promotion to Full Professor Review submitted
DUE SEPT 30
 
TTT Tenure Review submitted
DUE OCT 15
 
Tenure-track 1st Year Review submitted
DUE DEC 15
 
Dean shares AC letters with Assoc. Prof./5th Year Review candidates
BY DEC 15

Spring Semester 2025

APC Department/Program FACULTY Tenure & Promotion

Advising week deadline for new/revised Fall 2025 course proposals
DUE FEB 14

Resident Faculty Position Requests: accepted on rolling basis until MAR 17

Minor revisions to courses or catalog copy
DUE MAR 29

Academic Affairs Budget DUE JAN 26

Requests Equipment & Technology Requests (Academic Affairs) DUE JAN 26

Summer Session 2025 Course Proposals
DUE FEB 1

NTT Contract Requests, Reappointment Recommendations, and Reviews
DUE MAR 3

Dept. Annual Assessment Report
DUE JUNE 30

Faculty Annual Reports (T3 & FT NTT)
DUE JUNE 30

Faculty Enrichment Grant Applicatons for 2024-25
DUE MAR 16

MacArthur International Grant Applications for 2024-25
DUE MAR 16

   

NTT faculty submit promotion portfolios to Chair
DUE FEB 1

Chair submits NTT Promotion review
DUE MAR 1

Dean meets with TTT faculty to discuss 1st year reviews
BY APR 1

For 2025-2026 TTT reviews: Notify the Dean's Office of intent to delay
BY APR15

For 2025-2026 TTT reviews: - Confirm Review Committee Members - Submit list of students and (if required) list of external reviewers - Submit list of Oxy peers to write colleagues letters
BY APR 30

Dean shares AC letters with TTT Pre-Tenure candidates
BY FEB 15

Dean communicates Board of Trustees decisions re: TTT Tenure & TTT promotion to Full
AFTER LAST BOT MTG in SPRING

ADFA communicates NTT promotion decisions
BY MAY 1

Dean communicates Board-ratified, AC decisions to TTT Tenure & TTT Full Prof candidates
BY MAY 2

 

Contact the Dean of the College
AGC Administrative Center

3rd Floor