Forms

Here you’ll find forms related to declaring a major, adjusting your schedule, petitioning for special consideration and more.

This website includes instructions for submitting forms electronically. Unless otherwise noted below, forms may be submitted via email to registrar@oxy.edu or dropped off at the Registrar’s Office on the first floor of AGC. Please refer to the current academic calendar for deadlines.

Some forms require Adobe Acrobat Reader to view. If you do not have this program, you may download it for free.

College Catalog
2024-25 Academic Calendar

I Need To...

  • Course overload (select to enroll in more units than what is permitted by College policy)
  • Course Repeat
  • Course Time Conflict
  • Part-Time Status
  • Walk at Commencement
  • Academic Standing (select to appeal the Student Progress Committee's decision to place you on a Semester of Academic Concern or a Required Academic Leave)
  • Petition for New or Retroactive Incomplete
  • Petition for New or Retroactive Due Date Extension
  • Other Policy Exception

All the above items must be submitted through the myOxy portal

To appeal a decision made by the Student Progress Committee, please review this information

  • Satisfactory/Unsatisfactory (S/U) Grade Change (One non-FYS course offered for a letter grade Fall 2023 or later may be changed retroactively to S/U grading. This must be requested before the start of the semester of expected graduation. Read more about the policy or view related FAQs. This form must be submitted through the above link)

  • Schedule Adjustment Form (must be submitted to add and drop courses after the Four-Unit Add Deadline)
  • Late Drop Form (must be submitted to drop a course after the drop deadline. Late drops may be filed through the last day of classes and will be noted as a "W" on the transcript)

  • Independent Study Contract (must be submitted by the 2- or 4-unit add deadline, respectively. If the addition of an Independent Study course causes the student to exceed the maximum allowable units, a Petition for Special Consideration will need to be submitted requesting a "Course Overload" by 4-unit add deadline, regardless of whether the Independent Study course is a 2- or 4-unit course)
  • Internship Application (INT 100) & (INT 200) (students interested in completing an internship must meet the criteria in the College Catalog. The college offers both a 0-unit (INT 100) and 2-unit (INT 200) option. In both cases, the course will appear on the official college transcript. No retroactive credit will be issued for internships. All questions and inquiries should be sent to careers@oxy.edu)

  • Credit/No Credit contracts must be submitted through the myOxy portal (With the exception of required courses, including foreign language, Core, and major and minor requirements, a student may change the grade mode of a course from letter grade to CR/NC with the consent of the instructor. The grade mode change must be filed with the Office of the Registrar by the published deadline in the academic calendar. No forms will be accepted after this date. For more information, see the catalog policy.)

  • Enrollment Verification Letter Request
  • Degree Verification Letter Request
  • Diploma Replacement Form (the Registrar's Office does not keep copies of diplomas in the student files. If you need a copy of your diploma, you will need to request a new one to be printed. There is a $50 fee per copy and $10 per diploma cover. Starting Fall 2024, students who order a replacement diploma will now receive both a digitalized diploma copy and physical diploma copy. WE WILL NOT BE OFFERING NOTARIZED DIPLOMAS UNTIL FURTHER NOTICE)

  • Auditing Classes Application (only currently enrolled students may audit a course. An auditor may not participate actively in course work or take final examinations and therefore does not receive credit. Full-time students may audit one four-unit course each semester, without a fee, subject to formal permission through this form. Students not registered full-time may attend courses as auditors, subject to payment of Auditors’ fees. All paperwork must be filed by the appropriate add deadline for the semester)
  • Summer Registration Form (must be submitted to register for Summer Session)
  • Adviser Change Request
  • Leave/Withdrawal Form
  • Returning Student Application
Contact the Registrar’s Office
AGC 101

View the College Catalog

Drop-in hours: Mon-Fri, 9am-4pm

Phone: (323) 259-2686
Fax: (323) 341-4886
registrar@oxy.edu

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